4205 Convenience Leave

  • Convenience leave is not cumulative; however, unused convenience leave will be placed in a convenience leave bank or converted to sick leave. The maximum number of hours that an employee may have in this bank is thirty two (32) hours. Use of convenience leave must have the approval of the appropriate supervisor. It should be requested at least one week in advance, whenever practical. Convenience leave will not be granted on the opening or closing day of school, or on the day before or after a holiday, unless an exception is approved by the appropriate supervisor. Convenience leave will be prorated for employees working less than 40 hours per week.

    Non-Administrative Certified Employees and Licensed Professional Staff

    Twenty four (24) hours of convenience leave will be granted to non-administrative certified and licensed professional employees with less than ten (10) years of employment with Campbell County School District. Non-administrative certified employees with ten (10) or more years of employment with Campbell County School District will receive thirty two (32) hours per year.

    Educational Support Personnel

    For the first year of employment, educational support personnel will earn convenience leave at the rate of six (6) hours per quarter of the fiscal year. Educational support personnel will become eligible to use earned convenience leave after the first payroll of the quarter. Convenience leave will be prorated based on the employee’s full time equivalency.

    After the first year of employment, twenty four (24) hours of convenience leave will be granted to educational support personnel with less than ten (10) years of employment with Campbell County School District. Educational support personnel with ten (10) or more years of employment with Campbell County School District will receive thirty two (32) hours of convenience leave.

    Administrative, Educational Support Personnel Supervisors, Managers, and Salaried Non-Exempt Employees

    Thirty two (32) hours of convenience leave will be granted to employees with less than 10 years of employment with Campbell County School District. Employees with ten (10) or more years of employment with Campbell County School District will receive forty (40) hours of convenience leave.

    Prorated Convenience Leave Chart

     

    For the purpose of leave accrual, an FTE (full time equivalency) for staff is eight (8) hours per day. Leave is earned based on employees FTE percentage. See chart below for examples:

     

      Less than 10 years      10 or more years of service

    FTE-Full Time

    Equivalency

    Hours Worked

    Per Week

    Convenience

    Hours

    Earned per Year

    Convenience Hours

    Earned per Year

    .5

    20 hours

    12 hours

    16 hours

    .75

    30 hours

    18 hours

    24 hours

    .875

    35 hours

    21 hours

    28 hours

    1

    40 hours

    24 hours

    32 hours

     

    Convenience Leave Bank

    At the end of the fiscal year, un-used convenience leave (to a maximum of thirty two (32) hours) will be converted to the employee’s Convenience Leave Bank. These days may be used in subsequent years, as determined by the employee and approved by the supervisor. At the end of the fiscal year any convenience leave that an employee has in excess of thirty two (32) hours maximum allowed in the Convenience Leave Bank will be converted to sick leave.

    Freeze Benefit leave is a leave type which may be granted to employees, with board approval only, for certain school years when no salary increases are approved, and employee salaries are "frozen".

    1987-1988 Freeze Benefit

    All guidelines regarding use of convenience leave also apply to use of leave (Freeze Benefit) granted to those employed during the salary freeze of 1987-1988, with the exception that Freeze Benefit leave is cumulative.

    2015-2016 Freeze Benefit

    With the exception of temporary, summer and student employees, employees who were employed during the 2015-2016 school year and are still employed for the 2016-2017 school year will receive eight hours of Freeze Benefit leave, based on the employee’s FTE percentage.  Unused Freeze Benefit leave is cumulative.

    2016-2017 Freeze Benefit

    With the exception of temporary, summer and student employees, employees who were employed during the 2016-2017 school year and are still employed for the 2017-2018 school year will receive eight hours of Freeze Benefit leave, based on the employee's FTE percentage.  Unused Freeze Benefit leave is cumulative.

    ADOPTION DATE:

     

    September 27, 1988; Revised August 27, 1991; March 27, 1995 17, 1993; Revised: February 20,

    1994; Revised April 10, 2000; Reviewed December 12, 2006; Revised January 13, 2015; Reviewed May 26, 2015; Revised May 24, 2016; Revised June 13, 2017.

     

    LEGAL REFERENCE(S):

    CROSS REFERENCE(S): 4200, 4245, 4065, 4065-R

    ADMINISTRATIVE REGULATION: